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Department Descriptions

Accountability

The Accountability Department oversees the administration of district and state student achievement tests; transmits data to the Ohio Department of Education (ODE) through the Education Management Information System (EMIS); conducts program evaluations, surveys, and other research-related activities; manages data related to local, state, and federal accountability standards (as seen in the Balanced Scorecard); and fills data and information requests from internal and external clients. Additionally, the Accountability Department encourages and trains staff in using data to make informed decisions.

Accounts Payable

Accounts Payable is responsible for submitting timely payments for purchases made by the District against valid invoices. These payments are made to a wide variety of vendors that do business with the District. Reimbursements are also made to employees who travel outside of the district and who drive their personal vehicle on Board business.

Accounts Receivable

This department is responsible for receipt of monies that flow into the district. Sources for these monies include the State, Tuition Reimbursements from other districts, School Building receipts and contract agreement for building leases, land and other District assets.

Budget Department

The Budget Department has responsibility for maintaining and monitoring budgetary transactions for all funds of the Dayton Public Schools. This department oversees the fiscal activities of grants, assists departments and schools with transfers, and monitors expenditure activity with respect to the appropriation of funds. The Budget Department assists staff in understanding and working with the budget process, account codes, encumbering and spending, and meeting deadlines as set in grants and projects. Budget Department staff work with grant program staff, setting internal budgets, ensuring access securities are in place, requesting cash draws, monitoring expenditures, and ensuring all interim and final reports are filed accurately and timely. The Budget Department facilitates the annual budget process, ensuring that an appropriation resolution is approved by the Dayton Board of Education.

Capital Goods Inventory

Consisting of maintaining the district's capital goods inventory. Includes, but not limited to, assigning board numbers, providing inventory reports and identifying excess or obsolete equipment for reuse or disposal.

Educational Technology

The functions of the three departments within Media Technology Services are as follows:
Educational Technology Services

• Point-of-contact for all educational technology issues.
• Assist teachers, administrators and staff with integration of technology into the curriculum to promote student achievement.
• Provide and maintain 4 state-of-the-art technology training computer classrooms.
• Provide meeting facilities for educational technology support programs.
  Coordinate and provide districtwide educational technology professional development.
• Assure the deployment and installation of all SchoolNet and other source funded equipment and services.
• Coordinate districtwide software review.
• Coordinate Building Technology Coordinators (BTC) program.
• Coordinate Interactive Video Distance Learning (IVDL) programs and classrooms in the district.

Media Services

• Educational Resource Lending Library (videocassettes, laserdiscs) with materials available for loan to staff located at the Service Bldg.
• Districtwide A/V equipment repair, loan, installation, and consultation.
• District ID badge center.
• Teacher Production Lab- "make it, take-it" facility.
• Duplication Center for videocassettes, audiocassettes, computer disks, and CD-ROMs.
• Basic video editing.
• Cable/satellite television maintenance and support.

Library/Technology ResearchCenters

• 37 centers located in schools and special centers.
• Circulation of books and media resource materials and equipment.
• Access to information resources for information retrieval.
• Maintenance of resource inventory.
• MultiLIs-state adopted online catalog and circulation resource circulation system.
• Budgeting for the purchase and maintenance of resource materials and equipment.

Elementary Instruction

Elementary Instruction is responsible for facilitating the curriculum for Dayton Public Schools through services to twenty-four elementary schools. We also have oversight of building administrators and individual school instructional programs.

The mission of the department is to promote student achievement by providing leadership and resources aligned to state standards.

Elementary Operations

The Department of Elementary Operations, led by Executive Director Deborah S. Bergeron, is the liaison between the academic side of the house, operations and facilities. The department attempts to remove any barriers which might get in the way of student achievement. Whether it be a transportation concern, parental complaint, facilities issue, school truancy, or student discipline.

Fiscal Services

Fiscal Services primarily consists of three components. Purchasing and Contracy Administration, Accounts Payable and Capital Goods Inventory Accountability. Each of the components is seperate but interrelated.

Grants Management

The Grants Management and Community Services Department is responsible for developing, and often implementing state, federal, and private grants for programs that fill gaps and support enhanced student achievement for the District. This includes both academic and support services programs. If programs are provided by community agencies, the Department manages and monitors program implementation. Training funded by the grants for community and Dayton Public Schools staff are also planned and implemented by the Department.

The Department monitors the Student Help line (937) 586-0746 with follow-up after students make contact. Substance abuse and mental health screenings are performed; families with no resources are referred for services.

Health Services

School nurses are members of the Dayton Public Schools’ educational team. They are the providers of health care and support the students through the following services:

• Review immunization records according to state and local regulations
• Assess students for contagious disease
• Vision, hearing, dental and scoliosis screening
• Review and maintain all student health records
• Assess students for individual needs
• Provide treatments and care for the medically fragile and chronically ill student
• Clarify and interpret medical information to school personnel
• Consult with parent, student, staff and health care community concerning the individual needs of students
• Provide care and consultation in medical emergencies
• Investigate and report suspected child abuse and neglect
• Promote awareness of a safe and healthy school environment
• Provide health education programs for student, staff and families

Information & Educational Technology

The Information & Educational Technology department is comprised of three departments:

• Information Technology - manages the district's voice, video, data networks, and the district's web site. This includes the district's Help Desk, desktop support technicians, programming, and network management. 
• Educational Technology - supports teachers integrating technology in the curriculum and provides computer training for teachers. 
• Media Services - supports the personnel located in district's Library Technology Media Centers, maintains the teacher production lab, supports the Dayton Digital Classroom (Interactive Video Distance Learning), and maintains audio visual equipment.

Logistical Support Services

The Logistical Support Services Department provides the goods and services needed as promptly, efficiently, and economically as possible. We maintain minimum amounts of stock, i.e. forms, textbooks, equipment, school and office supplies in order to respond to the district’s needs.

We achieve a high level of customer service, by providing shipping and receiving, delivery, moving, and storage of all materials within the district. We provide mail services, both U.S. and internal, for the district. We also provide printing and duplicating services for the district in addition to providing copiers to the various cost centers. This department also maintains storage for and disposes of all surplus equipment through auctions.

Maintenance

Building Maintenance Services maintains school facilities mechanically, electrically, and structurally. This includes regular and preventive maintenance, management of remodeling and repair projects done in-house (not contracted). Also, coordinate all activities in the building relating to construction, renovations, and repairs for any work affecting the building.

Our goal is to provide assistance so that you may obtain quality services, make quality maintenance choices for maximum benefits. Maintenance Services has expert craftsmen in Carpentry, Plumbing, Painting, Glazing, Sheet Metal, Electrical, and HVAC. Priority of work orders for buildings will start with requests relating to health and safety issues first. Classroom/schools take priority over offices. A Maintenance supervisor is available to discuss work orders, priorities for the building, and to act as an advisor in maintenance planning for the building. Any major changes to a building such as remodeling, renovations, and new construction generally require funding approval and should be approved by the executive director of elementary/secondary education and signed off by the Chief of Business Operations.

Nutrition Services

The Nutrition Services department’s central office is located at the DPS Service Building, 4280 N. James H. McGee Blvd., with Cathie DeFehr as the director.

The Nutrition Services department participates in the School Breakfast Program, the National School Lunch Program, and the Summer Food Service Program. Nutrition services also provides snacks for various programs, catering services, and contract services to charter schools, parochial schools, and child care facilities. The department provides services to 26 elementary schools, 11 secondary schools, 62 day care and nursery schools, three adult service centers, and eight contract sites. In addition, the nutrition services department serves 64 Summer Food Service Program sites and provides catering services district wide for administrative functions.

Student programs supported by the nutrition services department include the CBIP Program (formerly OWA Program), Multi-Cultural Meal Programs, Adult Transitional Program, Student Nutrition Education, and Culinary Arts/Food Service Management Program.

Operations

Operations is comprised of three areas that works in a collaborative manner to provide an environment that supports the learning and the educational process . The three areas are Custodial Services, Grounds Services, and Shop II Services.

The Custodial Services maintains interior building appearance and sanitary conditions. The custodial staff removes snow from the walkways, remove refuse, and replace light bulbs. They are the central communication point for all other services to and from the buildings. They also maintain a maintenance work log in their office and keep an active and completed work order file for all work orders for their assigned building.

The Grounds Services maintains the school grounds. They also provide snow removal and equipment operations.

Shop II Services maintains both custodial and grounds equipment, provide support services such as pest control, refuse removal, and snow removal.

Payroll

The primary responsibility of the department is to process accurate payroll checks and W-2's for all DPS employees. Other services include processing and reporting direct deposit, retirements, garnishments, taxes, medical insurances and other voluntary and involuntary deductions.

Psychological Services

Each Dayton Public School has the services of a School Psychologist who has specialized training in both psychology and education. They use their training and skills to team with educators, parents and other mental health professionals to ensure that every child learns in a safe, healthy environment.

School psychologists tailor their services to the particular needs of each child and each situation. School psychologists use many approaches, but most provide these core services:

• Consultation
• Assessment
• Intervention
  • Problem solving
  • Counseling
  • Social skills training
• Professional Development

School psychologists are in the district to help parents, educators and the community to understand and to solve problems that children and adolescents face from time to time.

Public Information

The Office of Public Information is responsible for providing clear, accurate and timely information about how Dayton Public Schools is working to meet our goals and achieve our vision.  We accomplish this through a variety of strategic communication channels that help us illustrate our value to the community, our progress and challenges, and the achievements of students and staff.  Our department is on call to assist schools and departments with everything from event planning and publicity to news conferences and crisis communication.

Pupil Services

Pupil Services is designed to compliment and support the total school program. The staff of Pupil Services are concerned with children who are experiencing normal problems associated with school as well as those problems which require more intensive and specialized services.

The Pupil Services staff has a significant role in creating a climate which has a positive influence on each child’s development and which minimizes the likelihood of serious problems. When children do have problems which require a specialized, individualized service not generally provided within the classroom setting, the pupil services staff is a major resource to all school personnel. Pupil Services offers a wide range of services and programs for children in the Dayton Public Schools including the following:

• Special Education Services
• Speech, Language and Hearing Services
• School Health Services
• School Psychological Services
• Attendance Officers
• Violence Prevention
• Behavioral Specialists

Violence Prevention Specialists are in select elementary buildings to facilitate and promote a safe and supportive learning environment through:

• Classroom violence prevention lessons.
• Life skills training with small groups.
• Parent information sessions on related topics.
• Staff development and teacher training.

Behavioral Specialists provide staff development programs in order to improve classroom management skills for teachers. The specialists also assist with:

• Helping schools develop school wide positive behavioral supports.
• Guidance in writing individual behavior plans for students.
• Developing general classroom management strategies for teachers.

Purchasing and Contract Administration (P&CA)

Purchasing and Contract Administration services consist of identifying, qualifying and selecting vendors that will provide quality goods and services in a timely manner at a reasonable cost that meets the requirements of the district. Services include, but are not limited to, determining customer requirements, developing, evaluating, and negotiating contracts, resolving delivery and invoice discrepancies, and processing purchase orders.

Office of Safety and Security

The district’s primary focus is on prevention and intervention. Currently, the district provides unarmed school police and Security Resource Officers to secondary schools. All preK-8 schools have walk through metal detectors and hand held wands. Elementary schools are covered by mobile safety personnel from the district’s Safety Command Center, who are school system personnel.

The District coordinates programs and services with the Dayton Police Department and the Montgomery County Sheriff’s Department. Trends in safe school climates are reviewed by instructional leaders and law enforcement agencies to ensure safe school environments.

Secondary Instruction

Secondary Instruction supports the district's secondary schools through the implementation of research-based teaching strategies and alignment of content area concepts to the Ohio Content Standards. The office works with secondary schools, teachers, parents and other district personnel to help Dayton's students experience academic success preparing them for graduation from high school and lifelong learning.

The Secondary Instruction Office encompasses the subject areas of English/Language Arts, Mathematics, Science, Social Studies, English as a Second Language (ESL), Fine Arts, and Career-Technical Education.

Secondary Operations

The Department of Secondary Operations supports several areas of responsibilities which begin with school operations. The theory behind secondary operations is that there needs to be a marriage between the curriculum side of the house and operations. The other areas that fall under Secondary Operations are student discipline, parental complaints, portions of school truancy, transportation issues, athletics, special assignments, and school emergencies.

Office of Exceptional Children

The Office of Exceptional Children operates under the Operating Standards for Ohio’s Schools Serving Children with Disabilities. These standards provide a framework for schools to:

• Provide children with disabilities with the best conditions for learning
• Ensures Ohio is in compliance with federal regulations
• Foster Alignment with Operating Standards, content Standards and Performance Standards for Ohio’> > > > s schools
• Emphasizes results for students with disabilities
• Enhances parental involvement

Our focus is to identify, early and accurately, our students with disabilities and provide appropriate interventions. We believe and support an inclusive/continuum model of service delivery. These services are provided based on the individual need of the student. Students in the special education program are served with necessary supports and specialized instruction to support their educational needs.

Office of State and Federal Grants Management

The Office of State and Federal Grants Management is responsible for the programmatic planning, implementation and compliance monitoring of many of the federal and state grants awarded Dayton Public Schools through the Ohio Department of Education. The office provides technical assistance to school personnel and central office staff in the acquisition of funds, program planning, implementation and documentation for Title I, Auxiliary Services, and Disadvantaged Pupil Impact Aid (DPIA).

The Office of State and  Federal Grants Management facilitates and has fiscal responsibilities for the district's Consolidated Comprehensive Improvement Plan (CCIP) which includes Titles I through VII of ESEA.

Implementation of Title I, the largest grant the district receives, is the primary responsibility of SFGM. The Title I grant provides supplemental educational services to Dayton Public Schools' students and families through the Early Childhood Education program, reading and math Intervention teachers, Parent Resource Centers, and literacy and math coaches.

Student Services

Student Services staff work with students, staff, families and school personnel on improving the attendance of students. The staff provides assistance for families with challenges prohibiting their child from attending school on a regular basis. They also collaborate with other community agencies when intervention is needed. The staff assists the school staff in developing truancy intervention plans including incentives to improve the district’s overall attendance.

Student Services partners with the Montgomery County Juvenile Court to prevent and reduce student truancy. The staff also works daily with the Dayton Police Department in operating a truancy center for students who are not in attendance at their respective schools.

Transportation

The Transportation department is located at 4290 James H. McGee Blvd., Dayton, OH 45427. The Transportation Department provides the community a safe, professional and efficient means to transport eligible students in the Dayton area. We provide transportation for over 15,000 students to and from school, athletic events and field trips. Transportation is also provided for special events as assigned by the district superintendent.

Our school bus fleet travels over 8,000 miles per day and over 1.5 million miles a school year! The transportation department employs over 300 employees, including nearly 200 qualified school bus drivers and substitutes. Additionally, there are highly qualified mechanics that maintain our fleet, body shop/metal workers to repair damaged school buses and trained paraprofessionals that ride and assist our special needs students.
The Dayton Public Schools Office of Transportation has received the highest marks for safety and reliability from the annual Ohio State Highway Patrol inspection team. We strive to provide safe and reliable transportation for our students by effectively managing time, resources and personnel.

Office of the Treasurer

The Treasurer's Division includes the Accounts Payable, Accounts Receivable, Budget, Payroll, Purchasing, and Risk Management departments. Internal Audit and Ohio School Facilities Commission Accounting also falls under supervision of the Treasurer.