Department Phone Numbers

Assessment, Accountability and Research

Assessment, Accountability and Research oversees the administration of district and state student achievement tests; transmits data to the Ohio Department of Education (ODE) through the Education Management Information System (EMIS); conducts program evaluations, surveys, and other research-related activities; manages data related to local, state, and federal accountability standards (as seen in the Balanced Scorecard); and fills data and information requests from internal and external clients. Additionally, the Accountability Department encourages and trains staff in using data to make informed decisions.

Accounts Payable

Accounts Payable is responsible for submitting timely payments for purchases made by the district against valid invoices. These payments are made to a wide variety of vendors that do business with the district. Reimbursements are also made to employees who travel outside of the district and who drive their personal vehicle on board business.

Accounts Receivable

This department is responsible for receipt of monies that flow into the district. Sources for these monies include the state and tuition reimbursements from other districts, school building receipts and contract agreement for building leases, land and other district assets.

Budget Department

The Budget Department has responsibility for maintaining and monitoring budgetary transactions for all funds of the Dayton Public Schools. This department oversees the fiscal activities of grants, assists departments and schools with transfers, and monitors expenditure activity with respect to the appropriation of funds. The Budget Department assists staff in understanding and working with the budget process, account codes, encumbering and spending, and meeting deadlines as set in grants and projects. Budget Department staff work with grant program staff, setting internal budgets, ensuring access securities are in place, requesting cash draws, monitoring expenditures, and ensuring all interim and final reports are filed accurately and timely. The Budget Department facilitates the annual budget process, ensuring that an appropriation resolution is approved by the Dayton Board of Education.

Health Services

School nurses are members of the Dayton Public Schools' educational team. They are the providers of health care and support the students through the following services:

• Review immunization records according to state and local regulations
• Assess students for contagious disease
• Vision, hearing, dental and scoliosis screening
• Review and maintain all student health records
• Assess students for individual needs
• Provide treatments and care for the medically fragile and chronically ill student
• Clarify and interpret medical information to school personnel
• Consult with parent, student, staff and health care community concerning the individual needs of students
• Provide care and consultation in medical emergencies
• Investigate and report suspected child abuse and neglect
• Promote awareness of a safe and healthy school environment
• Provide health education programs for student, staff and families

Information Technology

The mission of the Office of Information Technology is to provide a technology infrastructure and resources for students, staff and faculty through timely and efficient delivery of services.

Goals:

• Provide timely responses and resolution to service requests as measured by the monthly surveys.
• Providing staff development in the areas of administration and educational technology as measured by Professional Development surveys and feedback from clients.
• Provide resources necessary to support the instructional and business needs of the district as measured by the customer satisfaction and utilization reports.
• Provide effective project delivery to meet district requirements as measured by the level of delivery of agreed upon project plan objectives and deadlines.

Library/Media and Educational Technology

The functions of the department are:

Educational Technology Services

• Point-of-contact for all educational technology issues
• Assist teachers, administrators and staff with integration of technology into the curriculum to promote student achievement
• Coordinate and provide district-wide educational technology professional development
• Provide and maintain computer training lab
• Coordinate district-wide software review
• Coordinate Building Technology Integration Coordinator program
• Coordinate Interactive Video Distance Learning (IVDL) programs and classrooms in the district
• Promote the use of INFOhio and PowerMedia Plus to connect content and innovation into today's classrooms.

Library/Media Services

• 32 library/media centers located in schools and special centers
• Circulation of books and media resource materials and equipment
• Access to resources for information retrieval
• SIRSI adopted online catalog and circulation resource system
• District-wide AV equipment repair and loan
• Media Production Lab – “Make it, Take it” facility
• Duplication services: Compact Discs and DVD's
• Provide quotes for AV equipment

Logistical Support Services

The Logistical Support Services Department provides the goods and services needed as promptly, efficiently, and economically as possible. We maintain minimum amounts of stock, i.e. forms, textbooks, equipment, school and office supplies in order to respond to the district's needs.

We achieve a high level of customer service, by providing shipping and receiving, delivery, moving, and storage of all materials within the district. We provide mail services, both U.S. and internal, for the district. We also provide printing and duplicating services for the district in addition to providing copiers to the various cost centers. This department also maintains storage for and disposes of all surplus equipment through auctions.

Maintenance

Maintenance is comprised of eight functional areas/shops performing electrical, carpentry, plumbing, HVAC, sheet metal, roofing, glazing, electronic, masonry, and painting services. Maintenance employees are responsible for corrective, preventive, and health & safety related maintenance, as well as projects such as renovations and major repairs. Maintenance trades workers perform maintenance on over two million square feet of space in 40+ buildings, in addition to building exteriors, lots and grounds work such as walks, lawn sprinklers, bleachers and benches, site lighting and signage, etc.

Nutrition Services

The Nutrition Services department's central office and central kitchen facility is located at, 125 Heid Ave., with Stephen E. Grundy as the director.

The Nutrition Services department participates in the School Breakfast, National School Lunch, and Summer Food Service programs. Nutrition Services also provides snacks for various programs, catering services, and contract services to charter schools, parochial schools, and child care facilities. The department provides services to 26 elementary schools, 11 secondary schools, 62 day care and nursery schools, three adult service centers, and eight contract sites. In addition, the nutrition services department operates the Summer Food Service Program for children and provides catering services district wide for administrative functions.

Student programs supported by the nutrition services department include the CBIP Program (formerly OWA Program), Multi-Cultural Meal Programs, Adult Transitional Program, Student Nutrition Education, and Culinary Arts/Food Service Management Program.

Office for Exceptional Children (Special Ed)

The Office for Exceptional Children operates under the operating standards for Ohio's Schools Serving Children with Disabilities. These standards provide a framework for schools to:

• Provide children with disabilities with the best conditions for learning
• Ensure Ohio is in compliance with federal regulations
• Foster alignment with operating, content and performance Standards for Ohio's schools
• Emphasize results for students with disabilities in order to assist them in reaching their potential academically, socially and
vocationally
• Enhance parental involvement

Our focus is to identify, early and accurately, our students with disabilities and provide appropriate interventions. We believe and support an inclusive/continuum model of service delivery. These services are provided based on the individual need of the student. Students in the special education program are served with necessary supports and specialized instruction to support their educational needs.

Operations

Operations is responsible for custodial and grounds services, as well as maintenance to custodial and grounds equipment. Work is performed in a collaborative manner to provide an environment that supports the learning and educational process.

Custodians maintain the interior appearance and ensure sanitary conditions in over two million square feet of building space. They remove snow from walkways, replace light bulbs, and remove refuse. Custodians are the central communication point for operational services, such as maintenance, grounds care, deliveries, mail, etc., to and from their building.

Grounds Workers maintain over 960 acres of Board property including school and building lots and grounds; parks; and playfields for football, softball, baseball, soccer and track. They perform such functions as mowing, planting, landscaping, playfield preparation and maintenance, asphalt repair, and snow removal.

Shop II employees maintain custodial and grounds equipment, both gas powered and electric. They also provide support services such as carpet cleaning, wood floor maintenance and refinishing, and snow removal.

Payroll

The primary responsibility of the department is to process accurate payroll checks and W-2s for all DPS employees. Other services include processing and reporting direct deposit, retirements, garnishments, taxes, medical insurances and other voluntary and involuntary deductions.

PreK-8 Education

PK-8 Education is responsible for facilitating the curriculum of the Dayton Public Schools' District through services to 22 preK-8 schools. We also have oversight of building administrators and individual school instructional programs.

The mission of the department is to promote student achievement providing leadership and resources aligned to state standards.

Psychological Services

Each Dayton Public School has the services of a school psychologist who has specialized training in both psychology and education. These psychologists use their training and skills to team with educators, parents and other mental health professionals to ensure that every child learns in a safe, healthy environment.

School psychologists tailor their services to the particular needs of each child and each situation. School psychologists use many approaches, but most provide these core services:

• Consultation
• Assessment
• Intervention
• Problem solving
• Counseling
• Social skills training
• Professional Development

School psychologists are in the district to help parents, educators and the community to understand and to solve problems that children and adolescents face from time to time.

Public Information Office

The Public Information Office is responsible for providing clear, accurate and timely information about how Dayton Public Schools is working to meet our goals and achieve our vision.  We accomplish this through a variety of strategic communication channels that help us illustrate our value to the community, our progress and challenges, and the achievements of students and staff.  Our department is on call to assist schools and departments with everything from event planning and publicity to news conferences and crisis communication.

Purchasing and Contract Administration

Purchasing and Contract Administration services consist of identifying, qualifying and selecting vendors that will provide quality goods and services in a timely manner at a reasonable cost that meets the requirements of the district. Services include, but are not limited to, determining customer requirements, developing, evaluating, and negotiating contracts, resolving delivery and invoice discrepancies, and processing purchase orders.

Safety and Security Command Center

The district's primary focus is on prevention and intervention. Currently, the district provides Security Resource Officers to secondary schools and some elementary schools. All high schools have walk through metal detectors and hand held wands.

The District coordinates programs and services with the Dayton Police Department and the Montgomery County Sheriff's Department.

Secondary Instruction

Secondary Instruction supports the district's secondary schools through the implementation of research-based teaching strategies and alignment of content area concepts to the Ohio Content Standards. The office works with secondary schools, teachers, parents and other district personnel to help Dayton's students experience academic success preparing them for graduation from high school and lifelong learning.

The Secondary Instruction Office encompasses the subject areas of English/Language Arts, Mathematics, Science, Social Studies, English as a Second Language (ESL), Fine Arts, and Career-Technical Education.

State and Federal Grants Management

The Office of State and Federal Grants Management is responsible for the programmatic planning, implementation and compliance monitoring of many of the federal and state grants awarded Dayton Public Schools through the Ohio Department of Education and the US Department of Education.

The SFGM staff provides technical assistance to school personnel and central office staff in the acquisition of funds, program planning, implementation and documentation for Title I, Auxiliary Services and School Improvement. SFGM facilitates and has fiscal responsibilities for the district's Consolidated Comprehensive Improvement Plan (CCIP) which includes Titles I through VI of Elementary and Secondary Act of 1965.

Implementation of Title I, the largest CCIP grant the district receives, is the primary responsibility of SFGM. The Title I grant provides supplemental educational services to Dayton Public Schools' students and families through the Early Childhood Education program, reading and math Intervention teachers, Parent Engagement Activities, K-2 Instructional Paraprofessionals and Title I School Wide programs. Support is also provided through coordination of Title II Professional Development & Title III Limited English Proficient funded activities.

Student Services

Student Services staff work with students, staff, families and school personnel on improving the attendance of students. The staff provides assistance for families with challenges prohibiting their child from attending school on a regular basis. They also collaborate with other community agencies when intervention is needed. The staff assists the school staff in developing truancy intervention plans including incentives to improve the district's overall attendance.

Student Services partners with the Montgomery County Juvenile Court to prevent and reduce student truancy. The staff also works daily with the Dayton Police Department in operating a truancy center for students who are not in attendance at their respective schools.

Transportation

The Transportation department is located at 4290 James H. McGee Blvd., Dayton, OH 45427. The Transportation Department provides the community a safe, professional and efficient means to transport eligible students in the Dayton area. We provide transportation for over 15,000 students to and from school, athletic events and field trips. Transportation is also provided for special events as assigned by the district superintendent.

Our school bus fleet travels over 8,000 miles per day and over 1.5 million miles a school year! The transportation department employs over 300 employees, including more than 250 qualified school bus drivers and substitutes. Additionally, there are highly qualified mechanics that maintain our fleet, body shop/metal workers to repair damaged school buses and trained paraprofessionals that ride and assist our special needs students.

The Dayton Public Schools transportation department has received the highest marks for safety and reliability from the annual Ohio State Highway Patrol inspection team. We strive to provide safe and reliable transportation for our students by managing effectively time, resources and personnel.

Treasurer's Division

The Treasurer's Division includes the Accounts Payable, Accounts Receivable, Budget, Payroll, and Purchasing departments, as well as Internal Audit, Ohio School Facilities Commission Accounting and Cash Management.